Stop Losing Billable Hours. Start Tracking Time by Client.
Your agency juggles multiple clients, campaigns, and deadlines. HiveDesk tracks every billable hour by client and project automatically — so you bill accurately, prove ROI to clients, and stop leaving money on the table.
No credit card required · $5/user/month · All features included
Agency Time Tracking Is Broken. Here's Why.
Most agencies rely on manual time entry, spreadsheets, or the honor system. The result: lost billable hours, inaccurate invoices, and zero visibility into where team time actually goes.
Without agency time tracking
- Team members forget to log hours or round up at the end of the week
- Billable hours slip through the cracks — you invoice less than you worked
- No way to prove to clients how retainer hours were spent
- Remote designers and writers work without visibility
- Project scoping is guesswork because you lack historical time data
- Contractors and freelancers submit unverified timesheets
With HiveDesk
- Time is captured automatically — no end-of-day entry or guesswork
- Every billable minute is tracked by client, project, and team member
- Screenshot reports give clients verifiable proof of work
- Real-time dashboards show who is working on which client account
- Historical time data improves project estimates and profitability analysis
- Contractor and freelancer hours are verified before payment
Multi-Client Time Tracking
Track every billable hour across every client account
Agencies lose revenue when billable hours go untracked. HiveDesk captures time automatically as your team works — organized by client, campaign, and task. Switch between client projects with one click. At billing time, pull per-client timesheets that account for every minute.
- Organize projects by client account and campaign
- One-click switching between client projects throughout the day
- Separate billable hours from internal non-billable time
- Per-client time reports ready for invoicing
- Track time on desktop, mobile, or Chrome browser
Remote Team Management
Manage distributed creative teams with confidence
Marketing agencies increasingly rely on remote designers, copywriters, strategists, and media buyers spread across time zones. HiveDesk gives you real-time visibility into who is working, on which client account, and for how long — without hovering over anyone's shoulder.
- Real-time dashboard shows active team members and their current tasks
- Activity monitoring with periodic screenshots for accountability
- Employee scheduling to assign team members to client accounts
- Attendance tracking across time zones — see who clocked in and when
- Leave management for PTO requests and approvals
Client Billing & Proof of Work
Bill clients with proof, not promises
When clients question where their retainer hours went, you need more than a spreadsheet. HiveDesk gives you verified time records backed by screenshot reports. Share them alongside your invoices to eliminate billing disputes and justify every hour billed.
- Screenshot reports serve as verifiable proof of work for clients
- Per-client timesheets show hours by team member and task
- Export billing reports as PDF or Excel — ready for your invoices
- Eliminate revenue leakage from forgotten or unlogged billable hours
- Track retainer utilization — show clients exactly how hours are spent
Timesheets & Payroll
From tracked hours to payroll in minutes
Stop manually calculating hours for payroll. HiveDesk auto-generates timesheets from tracked time, runs them through a manager approval workflow, and exports clean data for your payroll software. Overtime, attendance, and time-off data are all included.
- Auto-generated timesheets with built-in approval workflow
- Manager review and approve before payroll processing
- Overtime hours tracked and flagged automatically
- Export approved timesheets as Excel for any payroll software
- Attendance and time-off records maintained continuously
How Marketing Agencies Use HiveDesk
Every agency role benefits from automatic time tracking. Here is how different teams use HiveDesk day to day.
Creative Teams
Designers, copywriters, and video editors track time against client projects. Managers see how long campaigns actually take versus estimates, improving future scoping and profitability.
- Track design, copywriting, and video production hours
- Compare estimated vs actual time per deliverable
- Identify which creative tasks consume the most resources
Media Buyers & Strategists
Account strategists and media buyers allocate time across multiple client campaigns. Track how much time goes into campaign setup, optimization, reporting, and client communication.
- Allocate hours across multiple ad accounts
- Track campaign management vs reporting time
- Justify retainer hours with detailed time logs
Account Managers
Account managers juggle meetings, status updates, and client communication across a portfolio of accounts. Track non-billable client management time separately from billable project work.
- Separate client communication from billable project hours
- Track time spent on each account in your portfolio
- Identify accounts that consume disproportionate management time
Freelancers & Contractors
Agencies that rely on freelance designers, developers, or writers can track contractor hours with the same tool used for full-time staff. Verify work with screenshots and approve timesheets before payment.
- Track contractor hours alongside full-time staff
- Verify freelancer work with periodic screenshots
- Approve contractor timesheets before issuing payment
Everything Your Agency Needs. $5/User/Month.
One plan with every feature included. No tiers, no hidden fees, no per-feature upsells.
Automatic Time Tracking
One-click timer on desktop, mobile, and browser. Time is recorded by client, project, and task — no manual entries.
Activity Monitoring
Periodic screenshots and activity levels give you visibility into remote work without micromanaging creative output.
Employee Scheduling
Assign team members to client accounts and shifts. Track schedule adherence and balance workloads across accounts.
Timesheets & Approval
Auto-generated timesheets with manager approval. Export per-client reports as PDF or Excel for invoicing.
Attendance & Leave
Track attendance automatically from clock-in data. Manage PTO requests and approvals for your agency team.
Real-Time Dashboards
See who is working on which client account, right now. Drill into projects, tasks, and individual contributors.
Trusted by Teams Across 6 Continents Since 2011
We have used every time tracking software under the sun, and they all fall short in some area that we need, but overall HiveDesk has met our needs. Their PDF screenshot reports are clean, easy to use and understand. Our clients prefer them over the complicated reports of other systems.
HiveDesk has been instrumental in helping us manage our remote team effectively. The automatic time tracking and screenshot features give us the visibility we need without micromanaging. Setup was straightforward and our team adopted it within a day.
Simple, Agency-Friendly Pricing
One plan with all features included. Scale your team up or down as client needs change.
All features included
- Automatic time tracking across all devices
- Activity monitoring with screenshots
- Employee scheduling
- Attendance & leave management
- Project & task tracking by client
- Timesheet generation & approval
- Reporting & analytics dashboards
- Asana integration
No credit card required
Frequently Asked Questions
Everything you need to know about time tracking for marketing agencies.
HiveDesk automatically tracks time while your team works on campaigns, content, design, and client deliverables. Set up projects for each client account, and team members allocate time as they switch between clients throughout the day. At the end of the billing period, generate per-client timesheets that show exactly how many hours were spent on each project — broken down by team member and task.
Yes. Create separate projects for each client and campaign. Team members switch between client projects with one click — HiveDesk tracks time per-client automatically. You get accurate, per-client time reports for billing without any manual entry or end-of-day guesswork.
HiveDesk takes periodic screenshots while your team works. These screenshots serve as verifiable proof of work that you can share with clients alongside your invoices. Clients see exactly what their retainer hours are being spent on — reducing billing disputes and building trust. Screenshot frequency is configurable, and employees always know when tracking is active.
HiveDesk integrates with Asana for task and project management. You can track time directly inside Asana tasks, link tracked hours to specific deliverables, and keep your project management workflow intact while getting accurate time data for client billing.
HiveDesk provides real-time dashboards showing who is working, on what client, and for how long. Employee scheduling lets you assign team members to client accounts and shifts. Attendance tracking and leave management ensure you always know team availability. Activity monitoring gives you visibility without micromanaging creative work.
Yes. Organize projects as billable (client work) or non-billable (internal meetings, admin, professional development). HiveDesk tracks both separately, so you can see your agency's billable utilization rate and identify where non-billable time is eating into profitability.
HiveDesk auto-generates timesheets from tracked time data. Filter by client, date range, team member, or project. Managers review and approve timesheets through a built-in approval workflow. Export approved timesheets as PDF or Excel — ready to attach to your client invoices.
HiveDesk has native apps for Windows, macOS, and Linux desktops, an iOS mobile app, a Chrome browser extension, and a web dashboard accessible from any browser. Your team can track time from whatever device they prefer — whether they are in the office, working from home, or at a client site.
HiveDesk costs $5 per user per month — one plan that includes every feature. No tiers, no per-feature upsells, no hidden fees. You get time tracking, screenshots, scheduling, attendance, leave management, task tracking, timesheets, and reporting. There is a free 14-day trial with no credit card required.
Most agencies are up and running within a day. Sign up for a free trial, create projects for each client, invite your team, and they start tracking time immediately. No complex onboarding, no IT department required, and no training sessions needed — employees click one button to start the timer.
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Join teams worldwide who trust HiveDesk for workforce management, time tracking, and employee monitoring. $5/user/month, all features included.