Employee Monitoring Software That Shows You Exactly What Your Team Is Working On

Employee monitoring software tracks work activity during business hours to improve accountability, productivity, and billing accuracy. HiveDesk monitors activity through automatic screenshots and keyboard/mouse activity levels — not keystrokes, emails, or browsing history. Employees always know when monitoring is active.

HiveDesk captures screenshots of the employee's screen at configurable intervals. There are six interval options ranging from 4-10 minutes to 57-63 minutes. Each interval includes a randomized range so employees cannot predict the exact capture time. Screenshots are stored in the dashboard and can be exported as PDF reports for clients or internal review.

In addition to screenshots, HiveDesk tracks keyboard and mouse activity levels — how actively the employee is using their computer during work hours. It also tracks time by task and project, attendance, and generates timesheets. HiveDesk does not track app usage, browser history, or the content of keystrokes.

No. HiveDesk monitors keyboard activity levels — meaning it tracks whether the keyboard is being used, not what is being typed. It does not capture keystroke content, passwords, or any text input. The activity level data is used to calculate how actively an employee is working during tracked time.

No. HiveDesk does not track which websites employees visit or which applications they use. Monitoring is limited to periodic screenshots and keyboard/mouse activity levels. If you need app and URL tracking, tools like Hubstaff or Time Doctor offer those features.

Yes. HiveDesk operates transparently — employees always know when monitoring is active. There is no stealth mode or hidden tracking. The desktop app shows a running timer and employees are aware that screenshots are being captured. This transparency builds trust while maintaining accountability.

Yes. HiveDesk generates PDF screenshot reports that show what employees worked on and when. Many staffing agencies and BPOs use these reports as proof of work for client invoicing. Clients can see the screenshots alongside time entries, giving them confidence in the hours being billed.

HiveDesk costs $5 per user per month — one plan that includes all features. Screenshots, activity tracking, time tracking, timesheets, scheduling, attendance, and leave management are all included. No tiers, no add-ons. There is a 14-day free trial with no credit card required.

Employee monitoring is legal in the United States and most countries when employers inform employees about the monitoring. Laws vary by jurisdiction, so check local regulations. HiveDesk supports compliance by operating transparently — employees always know when tracking is active and what data is being collected.

HiveDesk has native desktop apps for Windows, macOS, and Linux — all with screenshot capture and activity tracking. There is also an iOS mobile app and a Chrome browser extension. Screenshots are captured on desktop apps where the employee's screen is visible.

Yes. Screenshot frequency is configurable at the project level. You can set the interval that makes sense for each project, or disable screenshots entirely for projects that only need time tracking. This gives you flexibility to match the monitoring level to the work being done.

HiveDesk is built for accountability and productivity — not deep surveillance. It captures periodic screenshots and activity levels. It does not log keystrokes, record screens continuously, monitor email or chat, track browser history, or operate in stealth mode. If you need DLP or insider threat detection, HiveDesk is not the right tool. If you need transparent monitoring at $5/user/month, it is.