Stop Chasing Timesheets. Start Tracking Time Automatically.
Your employees click one button. HiveDesk handles the rest — recording hours by task and project, generating timesheets, tracking attendance, and giving you real-time visibility into who is working on what. All for $5/user/month.
No credit card required · Set up in under 10 minutes · Works on Windows, macOS, Linux, iOS, Chrome
Manual Time Tracking Is Costing You Money
Spreadsheets, paper timesheets, and honor-system tracking lead to inaccurate data, payroll errors, billing disputes, and zero visibility into how your team actually spends their time.
Without time tracking software
- Employees forget to log hours or round up their time
- Managers spend hours chasing people for timesheets
- Payroll errors lead to overpayments and disputes
- No way to verify billable hours with clients
- Zero visibility into remote employee productivity
- Compliance risk from inaccurate records
With HiveDesk
- Time is captured automatically — no manual entries
- Timesheets are generated and ready for manager approval
- Payroll data is accurate and exportable in one click
- Screenshot reports give clients verifiable proof of work
- Real-time dashboards show who is working on what
- Attendance, overtime, and leave records are always current
Up and Running in Under 10 Minutes
No complex onboarding. No training sessions. No IT department required.
Create your account
Sign up for a free trial. Add your projects, tasks, and team members.
Employees install the app
Desktop, mobile, or browser — employees choose their preferred device and start the timer.
Time is tracked automatically
Hours are recorded by task and project. Screenshots capture activity. Attendance is logged.
Review and export
Approve timesheets, review dashboards, and export data for payroll or client billing.
Labor Law Compliance
Stay compliant without the paperwork
The FLSA requires employers to keep accurate records of hours worked. State laws add overtime rules, break requirements, and record retention mandates. HiveDesk captures it all automatically — so your records are always audit-ready.
- Accurate daily and weekly hour records for every employee
- Overtime hours tracked and flagged automatically
- Break time monitoring for contact centers and shift workers
- Attendance and time-off records maintained continuously
- Data exports for any audit or compliance review
Accurate Client Billing
Bill clients with proof, not promises
When you bill by the hour, trust is everything. HiveDesk gives you verified time records backed by screenshot reports that clients can review. No more billing disputes. No more revenue leakage from untracked hours.
- Track billable and non-billable hours by client and project
- Share screenshot reports as proof of work completed
- Eliminate revenue leakage from forgotten or unlogged hours
- Generate client-ready reports in PDF or Excel
Payroll Processing
From tracked hours to payroll in minutes
Stop manually calculating hours, overtime, and time-off balances. HiveDesk combines time tracking data with attendance and leave records, generates timesheets, runs them through a manager approval workflow, and exports clean data for your payroll software.
- Auto-generated timesheets with built-in approval workflow
- Overtime, attendance, and time-off data in one place
- Export approved timesheets as Excel for any payroll software
- Eliminate manual calculations and payroll errors
HiveDesk vs. Other Time Tracking Software
Most time tracking tools are just timers. HiveDesk gives you workforce management — scheduling, attendance, leave, and activity monitoring — all included at $5/user/month.
| HiveDesk | Toggl | Clockify | Hubstaff | |
|---|---|---|---|---|
| Automatic time tracking | Yes — desktop, mobile, browser | Yes | Yes | Yes |
| Employee scheduling | Yes — shift creation & adherence | No | No | No |
| Screenshot monitoring | Yes — configurable frequency | No | No | Yes ($7+/user) |
| Attendance management | Yes — automatic from clock-in | No | No | Limited |
| Leave/time-off management | Yes — requests & approvals | No | No | No |
| Timesheet approval workflow | Yes — manager review & approve | No | Yes (paid) | Yes |
| Task & project tracking | Yes — with time by task | Yes | Yes | Yes |
| GPS location tracking | Yes — iOS mobile app | No | Yes (paid) | Yes |
| Asana integration | Yes — track time in Asana | Yes | Yes | Yes |
| Price (per user/month) | $5 — all features | $9–$18 | $3.99–$11.99 | $4.99–$10+ |
Built for Teams That Bill by the Hour
Teams across 6 continents use HiveDesk to track time, manage their workforce, and bill clients accurately.
Contact Centers & BPOs
Track agent hours across shifts, monitor schedule adherence, and generate accurate timesheets for billing clients.
Marketing Agencies
Track billable hours by client and project. Know exactly how much time each campaign takes and bill accordingly.
IT & Customer Support
Monitor support team productivity, track ticket resolution time, and ensure SLA compliance with real-time dashboards.
Professional Services
Attorneys, accountants, architects, and consultants — track every billable minute and eliminate revenue leakage.
Staffing Agencies
Track contractor hours across multiple client sites. Generate verified timesheets that clients trust.
Remote & Hybrid Teams
Get the same visibility into remote employee work that you have with in-office teams — without surveillance.
Everything You Need. Nothing You Don't.
One plan. $5/user/month. Every feature included.
Automatic Time Tracking
One-click timer on desktop, mobile, and browser. No manual entries. Time is recorded by task, project, and client.
Employee Scheduling
Create and assign shifts. Employees see their schedules. Track adherence in real time.
Activity Monitoring
Periodic screenshots and activity levels give you visibility without micromanaging. Employees always know when tracking is active.
Timesheets & Approval
Auto-generated timesheets with a manager approval workflow. Export to PDF or Excel for payroll.
Attendance & Leave
Track attendance automatically from clock-in data. Manage time-off requests, approvals, and balances.
Real-Time Dashboards
See who is working, on what, and for how long — right now. Drill into projects, tasks, and individual contributors.
Trusted by Teams Worldwide Since 2011
We have used every time tracking software under the sun, and they all fall short in some area that we need, but overall HiveDesk has met our needs. Their PDF screenshot reports are clean, easy to use and understand. Our clients prefer them over the complicated reports of other systems.
HiveDesk has been instrumental in helping us manage our remote team effectively. The automatic time tracking and screenshot features give us the visibility we need without micromanaging. Setup was straightforward and our team adopted it within a day.
What Is Employee Time Tracking Software
Employee time tracking software records when employees work, how long they spend on tasks and projects, and generates timesheets for payroll and client billing.
Time tracking tools fall into two broad categories. Manual tracking tools require employees to log hours after the fact, entering start and end times into a timesheet or spreadsheet. Automatic tracking tools run in the background and record time as employees work, eliminating the need for manual data entry and reducing errors.
Modern time tracking software typically includes several core capabilities: clock-in and clock-out functionality for recording daily attendance, project-level and task-level tracking so hours can be attributed to specific work, automatic timesheet generation from tracked time, and reporting dashboards that give managers visibility into how time is being spent across the team.
Some time tracking tools also include activity monitoring features like periodic screenshots and idle detection. These features help verify that tracked time represents actual work, which is especially valuable for remote teams where managers cannot observe employees directly. HiveDesk captures periodic screenshots at configurable intervals with full employee notification, so teams maintain accountability without resorting to invasive surveillance.
Integration with payroll is a common requirement. While some enterprise platforms connect directly to payroll systems, most SMB tools like HiveDesk export approved timesheets as Excel or CSV files that can be imported into any payroll software. HiveDesk also integrates with Asana, allowing employees to track time directly on Asana tasks.
How to Choose Time Tracking Software
Not all time tracking tools are built the same. Here are the key factors to evaluate when choosing one for your team.
Tracking method. Some tools rely on manual time entry, others use a start/stop timer, and some track time automatically in the background. Consider how your team actually works. If employees forget to log hours, automatic tracking with idle detection will produce more accurate data than manual entry.
Platform support. Make sure the tool works on the devices your team uses. HiveDesk offers desktop apps for Windows, macOS, and Linux, a mobile app for iOS, a Chrome browser extension, and a web dashboard. If your team works across multiple operating systems, cross-platform support is essential.
Screenshot and activity monitoring. If you manage remote teams and need to verify that tracked time represents actual work, look for tools with periodic screenshots and activity level tracking. Transparency matters — choose a tool that notifies employees when monitoring is active rather than operating in stealth mode.
Project and task tracking. If you need to track time by project, client, or task for billing or cost analysis, make sure the tool supports hierarchical time categorization. This is critical for agencies, BPOs, and any business that bills clients for time.
Integrations. Consider your existing tool stack. Do you need time tracking data to flow into your project management, payroll, or invoicing system? HiveDesk integrates with Asana and exports timesheets as Excel or CSV for payroll processing.
Pricing model. Time tracking pricing varies widely. Some tools are free for basic features and charge for screenshots or reporting. Others bundle everything into a single price. HiveDesk charges $5/user/month for all features with no tiers or add-ons, making costs predictable as your team grows.
Guides and Resources
In-depth guides on time tracking, monitoring, and managing remote teams.
- How to Set Up Automated Time Tracking
A practical guide to implementing automatic time tracking for your team.
- Tracking Remote Contractor Hours
How to track hours for freelancers and contractors working remotely.
- Employee Activity Monitoring: Privacy and Best Practices
Balancing accountability with employee privacy in activity monitoring programs.
- Contact Center Compliance: Labor Laws
Key labor law requirements for contact centers including overtime, breaks, and record-keeping.
- How to Pay Remote Workers in India
A practical guide to payroll, compliance, and payment methods for remote teams in India.
Frequently Asked Questions
Everything you need to know about employee time tracking software.
Employee time tracking software records when employees start and stop working, how long they spend on tasks and projects, and generates timesheets for payroll and billing. Unlike manual timesheets or punch clocks, modern time tracking software like HiveDesk runs automatically in the background — employees start a timer and the software handles the rest.
Employees start the HiveDesk timer using the desktop app (Windows, macOS, Linux), mobile app (iOS), Chrome browser extension, or directly inside Asana. The software records hours by task and project, takes periodic screenshots for activity verification, logs keyboard and mouse activity levels, and generates timesheets that managers can review and approve.
HiveDesk is built specifically for teams that need workforce management — not just a timer. You get time tracking, employee scheduling, attendance management, leave tracking, activity monitoring with screenshots, and timesheet approval in a single platform for $5/user/month. Tools like Toggl and Clockify focus on individual time tracking without workforce management. Hubstaff charges $7–$10+/user for similar features.
HiveDesk costs $5 per user per month — one plan that includes every feature. No tiers, no hidden fees, no per-feature upsells. You get time tracking, screenshots, scheduling, attendance, leave management, task tracking, timesheets, and reporting. There is a free 14-day trial with no credit card required.
Yes. HiveDesk works for remote, hybrid, and in-office teams. Remote employees track time via the desktop or mobile app. The mobile app includes GPS location tracking for field workers. All data flows into the same dashboard regardless of where employees work.
HiveDesk automatically generates timesheets from tracked time data. Managers review and approve timesheets through a built-in approval workflow. Approved timesheets can be exported as PDF or Excel for use with any payroll software. Time-off, attendance, and overtime data are all included.
Yes, employee time tracking is legal in the United States and most countries when employees are informed. In fact, the Fair Labor Standards Act (FLSA) requires employers to keep accurate records of hours worked. HiveDesk operates transparently — employees always know when tracking is active, and screenshot frequency is configurable.
HiveDesk is used by contact centers, BPO operations, marketing agencies, IT support teams, staffing agencies, consulting firms, law firms, accounting practices, architecture firms, and e-commerce customer support teams. Any business with hourly, remote, or shift-based employees benefits from automated time tracking.
The key is making it effortless. HiveDesk runs in the background — employees click one button to start and stop. There are no manual entries to fill out. Explain the benefits: accurate pay, fair workload distribution, and transparent performance reviews. Most teams adopt HiveDesk within a day because it requires almost zero effort from employees.
Yes. HiveDesk offers a 14-day free trial with full access to every feature. No credit card required. You can add your team, track time, generate timesheets, and test every feature before deciding.
HiveDesk integrates with Asana for project and task management — you can track time directly inside Asana tasks. Timesheet data exports to Excel and PDF for use with any payroll or accounting software.
HiveDesk has native apps for Windows, macOS, and Linux desktops, an iOS mobile app with GPS tracking, a Chrome browser extension, and a web dashboard accessible from any browser. Your team can track time from whatever device they prefer.
Looking for more options? See our comparison of the 9 best time tracking tools for 2026.
Related Resources
Guides
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Ready to Get Started?
Join teams worldwide who trust HiveDesk for workforce management, time tracking, and employee monitoring. $5/user/month, all features included.