Work Schedule Agreement Template: The Key to Smooth Business Operations

Here is a sample work schedule agreement template that you can customize for your business.

WORK SCHEDULE AGREEMENT

This Work Schedule Agreement (“Agreement”) is made and entered into on this ____ day of ____________, 20, by and between:

Employer Name: _____________________________ (“Employer”)
Employee Name: _____________________________ (“Employee”)
Position: ___________________________________

WHEREAS, the Employer and Employee desire to establish a clear understanding regarding the work schedule and related expectations;

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereby agree as follows:

1. Work Schedule

• Regular Work Hours:
  The Employee agrees to work the following hours:
  • Days: ____________________________________
  • Start Time: ________________________________
  • End Time: ________________________________
  • Total Hours per Week: _____________________
• Flexibility:
  The Employee may request flexible working hours or days, subject to Employer’s approval. Any such requests must be submitted in writing at least ___ days in advance.
• Overtime:
  Overtime will be compensated in accordance with federal and state laws. Prior approval from the Employer must be obtained for any overtime worked.

2. Breaks and Rest Periods

The Employee is entitled to the following rest and meal breaks, in accordance with applicable laws:

• Rest Break: ____ minutes every ____ hours.
• Meal Break: ____ minutes after ____ hours of work.

3. Attendance and Punctuality

• The Employee is expected to adhere to the work schedule and be punctual.
• If the Employee is unable to work due to illness, personal emergency, or other reasons, the Employee must notify the Employer by ____ a.m./p.m. on the day of absence or delay.

4. Remote Work (if applicable)

• Remote Work Location:
  If the Employee is permitted to work remotely, the Employee shall work from the following location:
• Remote Work Equipment:
  The Employer will provide the necessary equipment to facilitate remote work, including but not limited to:
  • Laptop: __________
  • Internet connection (stipend/coverage): __________
• The Employee agrees to maintain a proper working environment while working remotely and adhere to the same working hours as set forth in this Agreement.

5. Changes to Work Schedule

• The Employer reserves the right to modify the Employee’s work schedule, provided that the Employee is given at least ___ days’ notice of any significant changes.
• Temporary changes in the work schedule due to holidays, company events, or special projects may be made with less notice.

6. Termination or Modification of Agreement

• Either party may request a review of this Agreement at any time, with any changes agreed upon in writing.
• This Agreement shall remain in effect until such time that it is modified or terminated by mutual consent, or until the Employee’s employment with the Employer ends.

7. Compliance with Federal and State Laws

• This Agreement shall comply with all applicable federal, state, and local laws, including but not limited to the Fair Labor Standards Act (FLSA) and state-specific wage and hour laws.

8. Signatures

By signing below, both parties acknowledge that they have read, understood, and agree to the terms and conditions outlined in this Work Schedule Agreement.

Employer:
Name: ____________________________________
Signature: _________________________________
Date: ______________________________________

Employee:
Name: ____________________________________
Signature: _________________________________
Date: ______________________________________

Notes for Customization:

• You may need to adjust state-specific provisions such as break periods or overtime laws depending on where your business operates.
• Employers should review this document regularly to ensure compliance with any changes in federal or state labor laws.

This template provides a formal structure to manage expectations regarding work hours, attendance, and scheduling flexibility.