Agency Owners - Manage Your Global Team, Optimize Operations, and Grow Profits
HiveDesk is more than just time tracking software for Marketing Agencies. It’s the platform to run your business.
Track time, manage tasks, control overtime, track attendance and time off, and invoice clients with HiveDesk.
The best agencies empower their employees, boost productivity, and stay on top of client projects with HiveDesk
Happy Clients, More Profits, and Efficient Operations
BEFORE HiveDesk
- Struggling to manage business operations
- High contractor/freelancer cost
- No way to verify timesheet accuracy
- Difficulty in tracking workforce productivity
- Sub-optimal workforce utilization
- Limited data on financial metrics
AFTER HiveDesk
- Streamlined operations with key metrics in one place
- Real-time visibility into contractor time, cost and work
- Accurate timesheets with approval and activity monitoring
- Measure productivity with time, task, and activity tracking
- Better utilization with policy driven attendance and leave tracking
- Clear insights into revenue and cost data
AUTOMATIC TIME TRACKING
Reduce overtime and overbilling by contractors
Automatic time tracking provides an objective, verifiable record of each hour logged by a contractor or freelancer, making it far more difficult to inflate their billed time.
Instead of relying on self-reported timesheets or memory, automatic time tracking tools log work activity as it happens. This eliminates guesswork and the temptation to “round up” hours.
Detailed time logs make it easy for agency managers to review the exact periods when work was performed. If the billed hours seem off, managers can quickly cross-reference against the automated records, stopping inflated invoices before they’re paid.
automatic time tracking replaces subjective estimates with factual evidence, reducing opportunities for overbilling and keeping both parties aligned on fair compensation.
Workforce Management
Improve workforce utilization and productivity
Integrating time, task, and activity tracking with policy-driven attendance and leave management creates a structured, transparent, and data-rich environment that allows marketing agencies to optimize their operations.
By seeing in real-time where workloads may be light or heavy, managers can redistribute tasks to ensure every hour is productive. Understanding how time team members need to spend on tasks makes it easier to align talent with the right projects and ensure no one is over- or underutilized.
When employees know their work hours and tasks are being tracked, they’re more likely to stay focused and adhere to deadlines. Transparency in attendance and leave policies encourages consistent attendance and discourages unplanned absences.
Trust and Transparency
Build trust with clients with transparent work reports
Detailed reporting on how time and resources are spent on client projects builds trust and credibility for marketing agencies. Clients value the transparency of seeing exactly where their investment is going, which strengthens their confidence in the agency’s pricing and the value delivered. This clarity fosters trust-based relationships that often lead to repeat business, client referrals, and long-term, profitable partnerships.
More efficient project execution and better adherence to deadlines directly impact client satisfaction. A well-utilized, productive workforce can handle multiple projects simultaneously, respond faster to client requests, and deliver high-quality outputs, fostering stronger client relationships and more repeat business.
Business Growth and Profitability
Data driven insights to improve planning and increase profits
Historical data on time spent per task, project, and client gives you the ability to forecast effort more accurately. Armed with this information, agencies can budget time for upcoming campaigns, set realistic delivery timelines, and anticipate staffing needs before bottlenecks occur.
Over time, you can analyze the data generated through HiveDesk to identify process inefficiencies, productivity trends, and training opportunities. These insights allow for iterative improvements, ensuring your agency continually refines its operations and scales profitably.
In short, combining robust time, task, and activity tracking with sound workforce management equips your marketing agency with the insights and controls needed to maximize its workforce’s output. This leads to consistent delivery on time, stable profit margins, satisfied employees, and happy clients.
Built for every role in marketing agencies
Chief Operating Officer
Oversees productivity, reviews team progress, verifies overall contractor hours, reviews budget allocations, oversees project delivery, manages P&L.
Project Manager
Tracks contractor hours, approves deliverables, coordinates resources, approves overtime.
HR Manager
Onboards new employees and contractors, manages time-off and attendance, creates and manages HR policies, manages payroll processing.
Finance Manager
Bills clients, tracks costs, manages profitability.
— Testimonials
Hear what our clients say
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